Learning Provider Responsibilities

ELC Approved Provider status is not transferable.  Any change to a currently Approved Provider resulting in a change in legal entity will result in the suspension of the Approved Provider Status with the new legal entity being given the opportunity to apply for approved status in their own right against the current application critieria.

Learning Providers are required to comply with all the ELC and PF FE/HE scheme rules as applicable and to keep up to date on changes to these by referring to this website and specifically the underpinning policy documents:

Joint Service Publication (JSP) 898 Part 4 Chap 3

Joint Service Publication (JSP) 898 Part 4 Chap 7 (Relevant to Publicly Funded Providers)

Learning providers must also have read and understood the claim process flows appearing in both the JSP documents.

Claim procedure flow chart Annex 1 to the JSP 898.

Claimants will expect Learning Providers to understand the ELC and PF FEHE schemes as applicable and the whole claiming process. Please ensure that as an Approved Learning Provider you have familiarised yourself with this process, the administrative requirements of the scheme and ensure that you can comply with everything within the published policy and within this website.

ELC funding is only available for courses that result in a Nationally Recognised Qualification at level three or above on the National Qualification Framework or level six or above on the Scottish Credit and Qualifications Framework. Learning Providers may be required by MOD or ELCAS to provide evidence that their courses meet this criterion at any time.

PF FE/HE funding is only available for the following learning purposes:

First Level three or national equivalent. This refers to a first full Level three i.e. the achievement of two GCE A levels (A2) (passes at A-E) or vocational equivalent as defined by the National Qualifications Framework (NQF) or the Qualifications and Credit Framework (QCF) (England and Wales); or in Scotland a Level six qualification (SVQ Level three on the Scottish Credit and Qualifications Framework (SCQF).

Or a first foundation degree or first full undergraduate degree or national equivalent. Typically to be eligible for this support, the higher education qualifications would be at levels four-six of the Framework for Higher Education and Qualifications in England, Wales and Northern Ireland (FHEQ) eg: a first undergraduate degree (including foundation degree) or Higher National Certificate or Diploma for which the entry qualification is lower than a degree and which normally takes place at a publicly funded institution.

In Scotland the equivalent qualification is a Higher National Certificate (HNC), Higher National Diploma (HND) or a first undergraduate degree, undertaken at a further education college (FE college) or a higher education institution (HEI).

In addition to adhering to the relevant policies Learning Providers must ensure that they proactively use their login account to update and provide any changes to contact details, course provision, training location and Learning Provider description appearing on the ELCAS website.

LEARNING PROVIDERS PLEASE NOTE THAT FAILURE TO FULLY COMPLY WITH THE SCHEME REQUIREMENTS TO SUBMIT YOUR INVOICES EXACTLY IN LINE WITH THE GUIDANCE PROVIDED ON THIS PAGE WILL LEAD TO SIGNIFICANT DELAYS IN YOU RECEIVING PAYMENT FROM MOD. IT IS THE RESPONSIBILITY OF LEARNING PROVIDERS TO READ AND UNDERSTAND ALL OF THE INFORMATION WITHIN THIS WEBSITE AND FURTHER ENSURE THAT THE DEPARTMENT RESPONSIBLE FOR SUBMITTING INVOICES TO ELCAS FULLY UNDERSTAND WHAT IS REQUIRED AND HOW TO ACHIEVE THIS.